Institutions of the tournament by teams

1.     The organizer (TO)

(a) Before the tournament, the organizer manages the preparation of the tournament, the invitation and the prospecting with respect to the communities suitable for train teams.

(b) During the tournament he deals with the external relationships.

(c) He supervises the trophies awarded by the players.

(d) He can take part in no manner in the tournament and the ideal would be that it is not related to any participating team. He must be regarded as impartial by all the participants.

(e) He is responsible for the good update of the table and the publication of information necessary in the gazette.

(f) He takes care of the good ongoing of the tournament and its institutions.

2.     The director (TD)

(a) The director is proposed by the organizer and approved (by 2/3 of votes) by a vote of the committee.

(b) He is in charge of management with the tournament and specifically the adjudication of the games, as well as the replacements of players (by the teams or not), possibly with the help of the organizer.

(c) He can take part in no manner in the tournament and the ideal would be that it is not related to any participating team. He must be regarded as impartial by all the participants.

(d) He, by friendly agreement, solves the small litigations which appear between players, fixes the deadlines. If a problem would occur whose he does not find the solution or whose solution is disputed by a participant, he transmits the file to the committee.

(e) He will give a detailed attention not to lend to suspicion to support a member of his community of origin if necessary.

(f) He must answer any question within 24 hours and propose a solution to any litigation within 48 hours.

3.     Committee (or Council)

(a) Except those indicated by the participating teams, the Members of the Committee are recruited by the organizer or may be imposed by the tournament itself.

(b) The committee of the tournament is materialized by a specific mailing list including:

(c) Its roles are to amend and supplement the rules of the tournament, to solve in a final way the litigations which are transmitted to it (by the director or a participant.)

(d) Even if a voting member of the committee is directly implied in a litigation, he preserves his voting right.

(e) The organizer can invite any observer to the committee to take part in the effort of improvement of the tournament.

4.     The gazette

(a) A mailing list is used to make available to the captains, the referees and the players information which they have need to know.

(b) This information includes obligatorily:

(c) This information includes, ideally:

(d) The diplomatic comments do not have their place on the gazette (prohibited cross gaming).

5.     The reference website of the tournament

(a) Materialized in the form of a site dedicated to the tournament, it will be possible to anyone to:

6.     The cross gaming temple

(a) Materialized in the shape of a mailing list and/or a forum site dedicated to the tournament, it will be possible to anyone (anonymously or not) to: 

(b) The contents of the diplomatic comments will have to respect the restrictions on the cross gaming play agreed upon for the beginning of the tournament.

7.     Resolution of litigation by the committee

(a) Should a litigation occurs that, despite everything the serious and the impartiality which he has displayed on the tournament, the director did not know to solve or whose decision was disputed. One thus finds on the one hand the director, who must inevitably have an opinion and thought on the question, and on the other one or more parts which dispute it. This or these parts will include at least a player (even several.)

(b) For all the protagonists without access with the committee mailing list one asks the committee member of their team to ensure their representation or to find a person (distinct from the director) on the list to do so (preferably a voting member.)

(c) The anonymity of the applicants will be respected if necessary.

(d) Any information transmitted to a committee member must be it with the opposing party in copy.

(e) An applicant concerned with a vote of the committee will have to always know the motivation and the quantified result of this vote as soon as possible (but not necessarily the detail of the vote.)

(f) The majority of the litigations have among their causes a lack of communication between an players, game masters and the director of the tournament, also communication highly encouraged.

(g) A voting member can (but is not obliged) call upon a clause of conscience to refuse to take part of the vote (if his team or himself is or are concerned in the highest degree.)

8.     Committee vote

(a) Voting members of the committee are defined in in the tournament specificities

(b) In the event of equality, the vote of the organizer breaks the tie (so this is the only case where the organizer can influence the vote).

(c) Thus the organizer has the duty:

1.      To arbitrate the debates,

2.      To recapitulate the arguments,

3.      To formulate the text of motion to be decided - preferably in the form of a closed question (answer yes or not), or a sequel of closed questions

4.      To indicate how the abstention with the vote is entered (in general like an approval of his own position),

5.      To indicate the deadline of the vote (at least three (3) days),

7.      To count and publish the personal result of the vote within the committee,

8.      To present the result of the vote published outside the committee, is (litigations only):

9.      To write a clear report/ratio in the gazette.

(e) The votes in committee council will use the survey facility provided by the mailing list (YAHOO)

(f) It would be preferable (but not obligatory) that the votes of the committee are expressed in secrecy to avoid an influence effect.

(g) Messages directly addressed to the committee voters will remind them to their voting obligations.

9.     Deliberations and authority of the committee

(a) The deliberations of the committee are confidential and do not have to be made available of the players and the referees.

(b) The participants in the discussions of the committee will show of objectivity and reserve.

(c) The decisions of the committee are sovereign and without call, a player (or a game master) who does not accept them puts himself outside the tournament and must be replaced.

(d) The committee can elect one of its members for investigate on the circumstances of a litigation, in this case the participants are held to answer all its questions. A unhappy game master that a player had recourse to the committee will have to play by the rules and not try to withhold information from the committee with an aim of being avenged for the player.

10.     Modification of the regulations

(a) The drafting and the amendment of this regulation fall on the organizer and/or at the director (in collaboration.) The draft amendments are presented by a committee voting member, the organizer or the director. They must be supported by a committee voting member to be voted.

(b) A modification of the regulation will have always to be carried to the attention of all the participants of the tournament (by the gazette).

(c) If another tournament on the same system is ongoing, a modification to the rules and regulation will, of course, have to be approved by the other tournament.

(d) The modifications of regulation can be classified by the organizer in three categories:

11.     Duties of the organizer

(a) He must ensure the correct progress of the games by keeping in touch with the tournament director.

(b) He is naturally registered with the mailing list of the tournament (the “gazette”) and with the mailing list of the committee.

(c) He can also regularly diffuse synthetic states on the gazette of the tournament including:

12.     Duties of the director as a supervisor of the tournament

(a) The director must be available to all participant in order to answer very quickly any question about the operation of the tournament and the manner of solving the litigations of rules or tournament.

(b) He must scrupulously inform the committee of all his decisions.

(c) He is naturally registered with the mailing list of the tournament (the “gazette”) and with the mailing list of the committee.

13.     Duties of a game master (or of the director if he referees all games)

(a) The game master will fight preventively against the litigations.

(b) He will handle the on going of the games.

(c) He will establish (preferably by consensus) the parameters of the games recommended in this document and will recall them to the substitutes who arrive in a game.

(d) He must diffuse precise deadlines.

14.     Duties of the committee voting members

(a) The committee voting members must vote for the resolutions within the deadlines.

(b) Without necessarily being experts, committee voting members must have a clear view of the architecture of the tournament rules and regulations.

15.     Duties of the captains

(a) The principal role of the captains is to supervise that the players of the team entered the orders well. In the contrary case they must as soon as possible enter orders in the place of the player so that the fluidity of the game does not suffer from it.

(b) If a player would not be able to enter orders, the captain (or the lieutenant) can also do instead of him, on the instructions of the player.

(c) The captains must be able to constantly present the lists of substitutes of their team. As soon as a substitute is used, they must start searching another to keep their list complete.

(d) They must be available to quickly find within their team a substitute to a failing player.

(e) It is advised to them to possibly recruit some in another community (preferably not represented - if not these auxiliary players will have of course to be honest with their temporary community/team) if they had suddenly missed some.

(f) They have a duty of assistance to the players of their team and must thus be available to provide advices and encouragements to them.

(g) They must register with the mailing list of the tournament (the “gazette”.) They must retransmit information of the gazette to their players.

16.     Duties of the players

(a) The players must validate their orders within the deadlines.